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By-Laws Chapter IV North-East Region Ringette Terms of Reference for Executive and Co-ordinators Ringuette de la Région du Nord-Est North-East Ringette Association

  4.1 Immediate Past President  
  4.1.1 The Region’s Past President shall be a member of the Regional Executive and shall act as a resource person and advisor to the Region. The Past President shall be the Nominations Committee Chairperson. The Past President shall perform other duties as assigned by the Regional President. It shall be a one (1) year term unless extended by the executive committee.  
  4.2 Regional President / Chairperson  
  4.2.1 Shall preside over all meetings of the Northeast Region Ringette Association with the usual privileges of office. The President shall be an ex-officio member of all committees and Coordinator’s meetings. The term shall be for two (2) years voted in on odd number years.  
  4.3 Vice-President  
  4.3.1 The Vice-Chairperson shall perform the duties of the Chairperson in his/her absence. The Vice-President shall perform other duties as assigned by the President. The term shall be for two (2) years voted in on even number years.  
  4.4 Secretary  
  4.4.1 The Secretary shall be responsible for recording the minutes of the Region. The Secretary shall receive all official correspondence and by direction of the Executive, handle all out going correspondence. The Secretary shall send all Association Presidents, Co-ordinators, Executive, and the Ontario Ringette Association the minutes of the previous meeting(s) and notice of time and place of the next full member meeting. The minutes and notice shall be mailed or hand delivered fourteen (14) days prior to the next full regular member meeting. The secretary shall also perform other duties as prescribed by the President. The term shall be for two (2) years voted in on odd number years.  
  4.5 Treasurer  
  4.5.1 The Treasurer shall receive and pay all accounts included in approved budget and expense forms by cheque from the Regional Treasury. All disbursements not included in the budget as approved by the Regional Committee must receive Executive approval. The Treasurer shall keep an accurate account of all monies received and disbursed. The Treasurer shall provide an accurate financial report of all transactions at all meetings of the full membership. The Treasurer shall be responsible for the preparation and presentation of the year end financial statement at the annual general meeting of Northeast Region Ringette. The Treasurer shall compile all Executive and Co-ordinators’ budgets for the next meeting of Northeast Region Ringette Association for approval by the membership. The Treasurer shall make all deposits to the Region’s account within seven (7) days of receipt. The Treasurer shall perform other duties as prescribed by the President. The term shall be for two (2) years voted in on even number years.  
  4.6 Coordinator’s Responsibilities  
  4.6.1 The Coordinators shall perform the duties as prescribed by Ontario Ringette Association policies for their particular program. The Coordinators shall be responsible to the Northeast Region Ringette Executive and shall attend each meeting of the Northeast Region Ringette Association.  
  4.6.2  At each meeting of the Northeast Region Ringette Association the Coordinator shall provide a written report for his/her program. It is the responsibility of the Coordinator to inform the Regional President if he/she can not attend a Provincial standing committee meeting in sufficient time to allow the President to appoint a substitute.  
  4.6.3 The Coordinators shall inform the Regional Chairperson when he/she shall be absent from a Regional meeting and provide the Chairperson with a report at least twenty-four (24) hours prior to the meeting.  
  4.6.4 The Regional Coordinators shall perform other duties as assigned by the Regional President.  
  4.6.5 The term shall be two (2) years, Athlete Development, Membership Services and Games & Tournaments will be voted in on even number years, Coaching Development, Adult Development, Elite Development and Officiating Development will be voted in on odd number years.  


 

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